Email the Paragon Bing Map as a PDF Attachment

Bing Map report

NNRMLS Paragon 5 users can now email the Bing Map report to their clients as a PDF attachment. This is part of an enhancement employed by the Paragon tech team on Dec. 12, 2012.

Here’s how to to utilize this great new feature:

1. In Paragon bring up a list of properties and select the listings you would like to email

2. Click the Email button in the light blue toolbar

3. Select Attachment (PDF)

4. Select Bing Map in the Available Reports and add it to the Selected Reports

5. Click the Email button

Bing 1

6. Complete the E-Mail Reports window and click the Send button

Bing 2

Please do not hesitate to contact the Northern Nevada Regional MLS with any questions or concerns at 775-823-8838 or support@nnrmls.zendesk.com.

Phone Number Display Next to Your Name in Paragon Listing Detail Report

Have you noticed that your phone number does not display next to your name in a Paragon listing detail report?
If so, here’s how to fix that:
1. Click on Preferences


2. Click on System from the resulting dropdown menu
3. Click on Result Options on the left side of the page
4. In the center of the page in the “Display Phone Number” section check the box next to “Show phone number with agent name”
5. Click the Save button located in the light blue toolbar


That’s it! Your phone number will now display next to your name in a Paragon listing detail report.

Thanks for reading this post!

-Andrew Cristancho

NNRMLS Help Desk Representative

Visit NNRMLS.com here, and learn what a robust tool it is and how it can help you help your customers!

Email Signatures-Quick Start Guide

Email Signatures is a tool in Paragon that allows you to have multiple Email Signatures inside Paragon and then choose the signature you want for each E-mail you send out of Paragon. This includes one-time E-mails and Automatic E-mail Notifications. As you change a signature’s contact information (for example: agent image, office logo, office name, address, phone number(s), E-mail address, etc.), Paragon will:

1. Automatically update all Automatic E-mail notifications using that specific Email Signature.
2. If you have updated the Default Signature, Paragon will create an Exceptions Report indicating which of your Automatic E-mail notifications are not using the Default signature. If you want to update an automatic E-mail notification signature, with three clicks, a signature is updated to the default signature’s information. (See the Exceptions Report below for more details on updating a signature).

If you are a visual learner the Paragon tech team has created a recorded End User Webinar that is available on demand, click here to view: http://producthelp.lpsreg.com/p5/user/pages/recorded_webinars/footage/e-mail_signatures/e-mail_signatures.html

Here is a key benefit of the Email Signature feature of Paragon. If your MLS has been using E-card for your Automatic E-mail Notification signature, each time you changed your contact information, you needed to revise the contact information manually for each of your Automatic Email Notifications. Email Signatures will automatically update your contact information in each of your Automatic E-mail notifications using that specific signature. Change your contact information for each signature once and all your notifications using that signature are updated. This ensures your correct contact information is going to your clients!

When your MLS initially switches to Email Signature, the E-Card you currently have in Paragon will become your default Email Signature. Based on this default signature, the exception report is generated letting you know which E-mail signatures have out-of-date contact information. With three clicks, you can quickly update each of your Email Signatures to the default Email Signature or any other signature you have created in Paragon. (See updating Email Signature and creating an Email Signature on below.)

When you select an Email Signature as your default Email Signature, each time you create an Email (one time E-mail or Automatic E-mail Notification), the default Email Signature is added to your E-mail. From the dropdown box in the upper left hand corner of the E-mail header, you can select an alternate Email Signature. To save you time, you can set all of your inactive E-mail Notifications to the “Updated” status by clicking the Set All Inactive Notifications as Updatedbutton found in the upper left hand corner of the Exceptions Report.

ecard_to_email_signature.JPG

There is no limit on the number of Email Signatures you have in Paragon.

Exceptions Report

At Login Time

Each time you login to Paragon, Paragon will ask you if you want to update Automatic E-mail Notifications that do not match your default signature. You have several options regarding this notification, as shown by clicking the dropdown box in the modal show below.

Manage_Signature_Exceptions.JPG
• View Searches and update notifications now
• Remind me in 1 day
• Remind me in 1 week
• Remind me in 1 month
• Don’t remind me again
Make your selection and click OK.
If you click View Searches and update notifications now, a modal will open with your notifications displayed, ready for you to update them. With three clicks, you can update all of your exceptions to your default or update your exceptions to the default one-at-a-time. (See below for the modal with your notification exceptions.)

In Preferences
If, while working in Paragon, you want to update your Email Signature exceptions, click on Preferences, then click on E-mail. A tab will open.

Preferences-email.JPG

In the new tab with the Email folder expanded. Expand the Email Signature folder by clicking the “+” sign and click on Exception Report.  The Exceptions Report is displayed in the workspace to the right of the folder tree.

Preferences-email-exception_report.JPG

Exceptions Report
The Exceptions Report has two filters:
• Notifications: All Notifications, Active Notification and Inactive Notifications
• Updated: All, Yes and No (Indicates if the notifications are using the default Email signature)

The Exceptions Reports opens displaying the notifications that have not been updated to the default Email Signature.

Notifications-updated.JPG

Notifications Filter
• All – Displays all notifications that are both active and inactive.
• Active – Displays only the Active E-mail Notifications.
• Inactive – Displays only the Inactive E-mail Notifications.
Updated Filter
• All – Displays all notifications that are both Yes (updated) and No (not updated).
• Yes – Displays all notifications you have updated to the default Email Signature.
• No – Displays all notifications that have not been updated to the default Email Signature.

Manually Updating Email Signatures
To update an Email Signature manually, click on the search name. A modal opens displaying the E-mail Notification.

List_of_contacts.JPG

Click on Select Signature and click the signature you want to use for this specific E-mail Notification. Then click OK to save the newly selected Email Signature for this notification.

email_notification_option_pick_a_signature.JPG

Create a New Email Signature
Creating an Email Signature is the same as creating an E-card. Using the same Rich Text Editor, you can create your Email Signature.

Click on Preferences, then click on the Email.  A tab will open.

Preferences-email2.JPG

In the new tab with the Email folder expanded. Expand the Email Signature folder by clicking the “+” sign and click on Add New.

email_signature_default_signature.JPG

Using the Rich Text Editor, add your contact information and other details you want to communicate to the recipient of your E-mails. Give your signature a name that describes the content in your Email Signature. When you have completed the Email Signature, click on Save in the upper left hand corner of the workspace.

The new signature is added to your list of Email Signatures.

If you are a visual learner the Paragon tech team has created a recorded End User Webinar that is available on demand, click here to view: http://producthelp.lpsreg.com/p5/user/pages/recorded_webinars/footage/e-mail_signatures/e-mail_signatures.html.

*The LPS Real Estate Group provided a majority of the content within this quick start guide*

Learn About Paragon 5’s Email Signatures With Free Webinar

On November 12, 2012 the NNRMLS in cooperation with the Paragon tech team activated E-mail Signatures for the Northern Nevada Regional MLS’ Paragon 5 system.
E-mail Signatures add key improvements over the old Ecard.

*If you’d like to skip this article and go right to the quick start guide explaining this feature, click here*

With E-mail Signatures, users will no longer have to update the signature in each of their notifications when contact information changes. Update the signature once in Preferences and all notifications will be automatically changed.

In anticipation of the move to Signatures, the Paragon tech team has created an End User Webinar that will be available on:

  • Thursday, Nov 15 at 9 a.m. PST
  • Friday, Nov 16 at 9 a.m. PST
  • Friday, Nov 16 at 12 p.m. PST
  • Tuesday, Nov 20 at 1 p.m. PST
  • Wednesday, Nov 21 at 8 a.m. PST
  • Tuesday, Nov 27 at 8 a.m. PST
  • Wednesday, Nov 28 at 1 p.m. PST

To sign up for one of these webinars click the link below to access the End User Webinar Registration Calendar

https://www.google.com/calendar/embed?title=End+User+Webinar+Calendar&showTitle=0&height=500&wkst=1&bgcolor=%23FFFFFF&src=askatrainer@fnres.com&color=%23853104&ctz=America/Chicago&gsessionid=OK

After you click on the above link your browser will open a Google calendar created by the Paragon training team. Look for the Signatures link listed on the calendar. Keep in mind the times on the calendar will be two hours ahead of the start times I listed above because the training is being conducted in from Kansas which goes by Central Time, which is two hours ahead of local time in Nevada.

Once you click on one of the links an information bubble will appear, you’ll want to click on the “Click Here” link to register for the webinar.

Once you click on that link you will be brought to a registration page. Fill out your name, email address and enter NNRMLS for your MLS’ name and then click the Register button.

Paragon_signature_reg_form.jpg

You will then see a “Thank you for registering” form on your screen and you will be emailed a confirmation of the date and time of your training. Save this email and use it the day of your training to join the webinar.

Paragon_Signature_confirmation.jpg

We, the NNRMLS team, hope you take the time to take advantage of this important opportunity to learn about this smart Paragon enhancement.

Click here to read the quick start guide.

E-mail Signatures Activated For All Paragon 5 Users

On November 12, 2012 the Northern Nevada Regional MLS, in cooperation with the Paragon tech team, activated E-mail Signatures for the NNRMLS Paragon 5 system.
E-mail Signatures add key improvements over the old Ecard.

*If you’d like to skip this article and go right to the quick start guide explaining this feature, click here*

With E-mail Signatures, users will no longer have to update the signature in each of their notifications when contact information changes. Update the signature once in Preferences and all notifications will be automatically changed. In addition, users can create as many different signatures as they would like and specify one as the default signature. Whenever a new e-mail or notification is created the default signature will display, or one can be selected from any one of the other signatures setup in Preferences.

Important!
Users are best advised to wait until the update process has completed, in the case of NNRMLS Members that means updating on or after November 12, 2012, and update their notifications via the Exception report.
Please Note! Due to the exception matching process (see Exception Report), this feature cannot be deactivated once active on a database.

email_signatures_1.jpg

Exception Report

When an MLS elects to activate the E-mail Signature feature, a process will run to upgrade Ecards in all existing notifications to a default E-Mail Signature. However, in some cases the Ecard for a notification may not be able to be updated automatically. If this occurs, when users login to Paragon they will be notified that some of the E-cards in their notifications were not updated automatically. They will be directed to the Exception Report that will display all of the notifications that could not be updated and allow the user to update them manually.

The Exception Report displays all contacts that have auto-notifications setup that could not be automatically updated to use the new Email Signature function. Once all notifications have been updated, this exception report will no longer be available in the left tree menu.

email_signatures_2.jpgemail_signatures_3.jpgemail_signatures_4.jpg

Click the Search Name link to open the notification settings and update the notification with the new Email Signature. A new Select Signature option is available to select the desired signature for the e-mail message.

In anticipation of the move to Signatures, the Paragon tech team has created an End User Webinar that will be available on:

  • Thursday, Nov 15 at 9 a.m. PST
  • Friday, Nov 16 at 9 a.m. PST
  • Friday, Nov 16 at 12 p.m. PST
  • Tuesday, Nov 20 at 1 p.m. PST
  • Wednesday, Nov 21 at 8 a.m. PST
  • Tuesday, Nov 27 at 8 a.m. PST
  • Wednesday, Nov 28 at 1 p.m. PST

To sign up for one of these webinars click the link below to access the End User Webinar Registration Calendar

https://www.google.com/calendar/embed?title=End+User+Webinar+Calendar&showTitle=0&height=500&wkst=1&bgcolor=%23FFFFFF&src=askatrainer@fnres.com&color=%23853104&ctz=America/Chicago&gsessionid=OK

After you click on the above link your browser will open a Google calendar created by the Paragon training team. Look for the Signatures link listed on the calendar. Keep in mind the times on the calendar will be two hours ahead of the start times I listed above because the training is being conducted in from Kansas which goes by Central Time, which is two hours ahead of local time in Nevada.

Once you click on one of the links an information bubble will appear, you’ll want to click on the “Click Here” link to register for the webinar.

 

Once you click on that link you will be brought to a registration page. Fill out your name, email address and enter NNRMLS for your MLS’ name and then click the Register button.

Paragon_signature_reg_form.jpg

You will then see a “Thank you for registering” form on your screen and you will be emailed a confirmation of the date and time of your training. Save this email and use it the day of your training to join the webinar.

Paragon_Signature_confirmation.jpg

We, the NNRMLS team, hope you take the time to take advantage of this important opportunity to learn about this smart Paragon enhancement.

Click here to read the quick start guide.

RPR Releases Video About New Comps Analysis Tool and Open Commercial Beta

Realtors Property Resource released a video in October, 2012, explaining a powerful new tool for analyzing residential properties using comps. The video also explains the expansion of access to its Commercial service to all RPR users in an open beta test. The features are now available in version 1.16. Please watch the video included in this post provided by Realtors Property Resource. If you would like to learn more about this Realtors Property Resource, please click here to visit RPR’s blog.

Listing Photo Slideshow Now Available in Paragon 5

The NNRMLS is pleased to announce that Paragon 5 now has the Listing Photo Slideshow, previously only available in a desktop version of the software. This enhancement, version 5.2.6, was added in September 2012.

The slideshow can be used online as well as offline to present listing images to clients. This feature is available within the Actions Menu in a listing result set.


The recommended display for the Slideshow is 1024 x 768 for optimum viewing. (Click here to read an article about adjusting your screen resolution).To ensure proper performance, the Slideshow will be defaulted to display up to 50 Listings at a time.

Slideshow Offline Mode

After generating the Slideshow via the online browser, users will be able to access the Slideshow without having to be logged into the Paragon System (via caching).

Note: Clearing a browsers cache will eliminate the off‐line mode of the Slideshow. However, the link can be reused if connected to the internet.

The Listing Slideshow’s link will be retained for 30 days. Once expired, the system will notify the user that the Slideshow has been removed.

After generating the Slideshow (launched in a new browser tab), Users can copy the link from the new tab or while completing the setup steps before it is generated, the user can choose to have the system automatically e‐mail them the Slideshow link so that they can share it with their customers!

See the “Creating a Listing Slideshow” screenshot below for details.

This new slideshow also fits in the horizontal position of the iPad Safari browser making it available on the go!

The Slideshow has several great features for display customization.

Slide Show Description

  •  Users can enter up to 50 Characters for a description that will display at the top of the Slideshow.

Listing Photos to Display

  • Users can select to display only the Primary Photo for the listing or all available listing images.

Listing Info Header

  • Displays either the MLS Number and Address or the Photo Label and Description at the top of the field list to the right of the image.

Listing Info Field Customization

  • Users can select up to 12 fields for display on the right side of the listing image.

Listing Slideshow Display Options

  • Image Transition Speed: Select from 1‐10 seconds for the transition time between images
  • Show Thumbnails (at the top of Slideshow): When the checkbox is active the thumbnail filmstrip will display at the top of the Slideshow.
  • Navigation Controls (Pause/Play/Previous/Next): When selected the link controls will display above the main slideshow image.

Agent/Office Info Options

  • Users can select to display either the Agent Image/Info (Agent Phone and Office), Office Image/Info (Office Name and Phone) or to not include the information on the Slideshow.

E‐mail Link Options

  • When selected, and the Slideshow is created, the system will automatically send the Slideshow link to the user. This link will remain active for 30 days and can be shared with the Agent’s clients. No login access is needed to view this link, similar to prospecting auto‐notification hyperlinks.

Slideshow Prompt
Before a Slideshow is created, the following message will provide the user with details regarding availability and will advise users of the recommended screen resolution for optimum display of the Slideshow. When the OK button is clicked, the Slideshow will be generated in a new browser tab.

Slideshow E‐mail Messages
When the user selects the “E‐mail Slideshow messages to me” option, the system will send the following messages:
The Slideshow Creation Message:

The Expired Slideshow E‐mail message:

*Please note: The information and screenshots provided in this article were produced and provided by LPS Real Estate Group and lightly edited by the NNRMLS staff*

If you have questions about this Paragon update, please contact the NNRMLS Team at 823-8838 or at support@nnrmls.zendesk.com.